Administration Overview

Most users will work day to day in areas such as Aircraft, Inventory, Purchasing, or Workshop. Administration is different. It controls the foundation that allows those workflows to operate safely and correctly.

Use Administration to decide who can access the system, what they can do, which settings apply to your account, and which setup options are available.

What Administration is used for

Administration supports the operational setup of your FlightLogger Maintenance account.

You can use it to manage:

• Users
• Roles
• Permissions
• Personnel authorizations
• Account settings
• Units of measure
• Templates
• Purchasing documents
• Kiosk screens
• OAuth applications
• FlightLogger Sync settings
• Aircraft Model Sync settings
• Exchange rates

Some of these areas are used only during setup. Others should be reviewed regularly as your organization changes.

Why Administration matters

Administration affects every other part of FlightLogger Maintenance.

• If users do not have the correct access, they may not see the pages or actions they need.

• If roles are too broad, users may be able to perform actions outside their responsibility.

• If personnel authorizations are missing or outdated, signoffs and controlled maintenance activities may not reflect the organization’s real approval structure.

• If account settings, units, templates, or integrations are not configured correctly, daily workflows can become confusing or incomplete.

Good administration helps keep the system controlled, traceable, and aligned with your organization’s maintenance responsibilities.

Users

Users are the people who can access FlightLogger Maintenance.

From the Users area, administrators can typically create users, invite users, update user details, assign roles, review invitations, and manage former members.

Each user should represent a real person who needs access to the account. Access should be reviewed when a person joins, changes responsibility, or leaves the organization.

Roles and permissions

Roles help define what a user can see and do.

A role may give access to areas such as Inventory, Purchasing, Aircraft, Workshop, Administration, or compliance-related pages. It may also control whether a user can create, edit, release, approve, complete, export, or manage certain records.

A user can have one or more roles.

It is important to understand that FlightLogger Maintenance does not rely on role names alone. The actual access comes from the permissions behind the role.

For example, two organizations may both have a role called “Planner”, but the exact permissions in that role may differ depending on how the account is configured.

Personnel authorizations

Personnel authorizations are not the same as roles.

Roles control access to the system.

Personnel authorizations define what a person is approved to do from a maintenance or compliance perspective.

For example, a user may have access to view or work on a task, but that does not automatically mean they are authorized to complete an inspection, functional test, certifying staff signoff, or CRS-related action.

Authorizations should be kept aligned with real qualifications, responsibilities, aircraft model coverage, and effective dates.

Account settings

Account settings control important organization-level configuration.

These settings may affect how your account behaves, which features are available, and how your organization is represented in the system.

Review account settings early during implementation and again before going live.

Units of measure

Units of measure are used across inventory, purchasing, and maintenance workflows.

They help define how quantities are recorded and understood, such as pieces, liters, kilograms, hours, or other units relevant to your operation.

Consistent units of measure reduce confusion when creating items, receiving stock, planning work, and reviewing quantities.

Templates and documents

Templates and document settings help standardize how information is displayed or generated.

Depending on your account setup, this may include maintenance-related templates, purchasing documents, or other account-specific document formats.

Templates are useful when your organization wants consistent wording, layout, or document structure across workflows.

Kiosk screens

Kiosk screens are shared display views that can show operational information to a team.

They are useful when information needs to be visible in a workshop, stores area, operations room, or other shared environment.

Kiosk screens should be managed carefully because they may expose operational information through a shared display.

OAuth applications

OAuth applications are used for controlled API access.

They are mainly relevant when another system or integration needs to connect to FlightLogger Maintenance through the API.

Only users with the correct administrative access should create or manage OAuth applications.

FlightLogger Sync and Aircraft Model Sync

FlightLogger Sync and Aircraft Model Sync are integration-related settings.

They are used when your organization connects FlightLogger and FlightLogger Maintenance.

These settings are important, but the detailed explanation of integration behavior belongs in the Connect FlightLogger section of the Help Center.

In Administration, you may configure or review the setup. In the integration articles, you can learn what the sync does, what it does not do, and how to troubleshoot it.

Exchange rates

Exchange rates support purchasing and invoice workflows when currencies are involved.

If your organization buys from suppliers in different currencies, exchange rate setup helps ensure costs are converted and recorded consistently.

Exchange rates are part of account setup, but they are also relevant to Purchasing workflows.

Recommended setup order

When setting up Administration for the first time, a good order is:

1. Review account settings
2. Configure units of measure
3. Create or invite users
4. Set up roles and permissions
5. Assign users to the correct roles
6. Add personnel authorizations
7. Configure templates and documents
8. Configure kiosk screens if needed
9. Configure OAuth applications or FlightLogger Sync if integration is required
10. Review exchange rates if purchasing uses multiple currencies

You do not need to configure everything at once. Start with the settings required for your first operational workflow.

Best practices

• Give users only the access they need.

• Use roles consistently.

• Review permissions regularly.

• Keep personnel authorizations up to date.

• Remove or deactivate access when users leave.

• Review account settings before going live.

• Treat integration settings as controlled configuration.

• Document decisions that affect compliance, signoffs, or access.

Summary

Administration is the control area for your FlightLogger Maintenance account.

It defines who can access the system, what they can do, which authorizations apply, and how important account-level settings are configured.

A well-managed Administration setup helps the rest of the system work correctly. It supports secure access, reliable workflows, clear responsibilities, and traceable maintenance operations.