General settings is where you find a lot of the overall account settings for your organization's FlightLogger account.
Date & time
Time zones
In FlightLogger you have the option to set 3 different time zones.
-Account & booking time zone
-Flight registration time zone
-Theory registration times zone
The various time zones can be set as either:
UTC (GMT + 00:00)
or, GMT +/- your local time zone
Date formatting
Here you can set how you want dates to be displayed on your account.
First day of the week
Here you can set whether weeks should start with Sunday or Monday on the booking and duty time/availability calendars.
Show week numbers when choosing dates
Enable this setting to display week numbers when choosing a date via date picker. Be aware that currently this only has effect on certain date pickers (booking page and user birth date), but we will add this functionality to all other date pickers eventually.
Users
Enable guest users
If you want to give others read-only access to your organization's account, you can enable this option to create guest users. These guest users will have limited access and you can choose which users and information they can see.
Enable user emergency contact information
Choose this option to include an emergency contact information tab for your users.
Logbook duration format
Define whether time entries should be displayed in decimals. If disabled, logbook times are displayed as Hours:Minutes.
Show if users are active in FlightLogger
When you enable this option, you will be able to see which users are currently logged in and recently active on your organization's FlightLogger account. for example on the User activity tab.
Require uniqueness of user reference field
Enable this option to ensure all users have a unique user reference.
When enabling this option, a list of conflicts (users with identical user reference input) is displayed, giving you a quick way to clean up any conflicts.
Require uniqueness of user call sign field
Enable this option to ensure all users have a unique call sign.
When enabling this option, a list of conflicts (users with identical call signs) is displayed, giving you a quick way to clean up any conflicts.
Registrations
This section controls certain settings for lesson, operation and rental registrations on your organization's FlightLogger account
Display durations in lesson briefings
When you enable this feature, an information field will be displayed in the Briefing tab, showing the duration of the flight lesson based on the times provided in your syllabus.
Enable fuel registration
Enable this setting to add departure fuel and fuel uplift fields in the flight tab of registrations.
Default departure fuel from total fuel
This setting will be possible when you activate the "Enable Fuel Registration" option.
When this setting is enabled, FlightLogger will automatically fill in the departure fuel, based on the current fuel level of the aircraft (the amount left from the previous flight).
The aircraft fuel is automatically calculated based on the fuel coefficient settings and the last flight registration for each aircraft. However, it is important for the registrant to always verify the actual fuel level of the aircraft before departure.
The fuel level can also be adjusted on the Edit aircraft page.
If this setting is not enabled, the registrant will need to manually enter the departure fuel.
Default departure from current airport
If enabled, FlightLogger will automatically select the current airport of the chosen aircraft as the departure airport.
However, it is important for the registrant to verify that it is correct. The current airport is set based on the last flight registration, but if there are any discrepancies, it can be adjusted on the Edit aircraft page.
Enable flag functionality on lessons
During a lesson registration, instructors have the ability to mark one or more exercises as failed by flagging them, as long as this option is enabled.
By flagging an exercise, FlightLogger automatically designates it as needing repetition. This means that FlightLogger will automatically create a duplicate lesson, including only the exercises that were flagged as needing repetition.
This lesson will be added chronologically in the lesson overview and your schedulers will be able to book this lesson.
Enable blocking of flight registrations
Choose if a flight registration should be blocked if any of the scenarios here below are not fulfilled:
Enable blocking of theory registrations
Choose if a theory registration should be blocked if any of the scenarios here below are not fulfilled:
Require title when registering custom lesson
By enabling this feature, you will be prompted to provide a title when creating a custom lesson. Failure to do so will trigger a warning message.
Minute intervals used for flight registration
You have the option to specify the minute increments when logging a lesson, operation, or rental.
Please note that changing the minute interval may impact the default taxi in and taxi out settings for your aircraft. If the new minute interval does not align with the current default settings, FlightLogger will automatically adjust them to the nearest matching time interval.
Departure/Arrival
This section holds the settings controlling how data is displayed on your organization's Departure/Arrival page.
Amount of hours ahead bookings should be displayed in the departure area
You have the flexibility to choose how far in advance you would like bookings to be shown on the departure area. By default, bookings are displayed 24 hours before departure.
User name formatting in Departure/Arrival
Select the format you prefer to display the users who has been booked.
Departure/Arrival duration format
This setting defines the time duration format.
Display comments in Departure/Arrival - dispatcher can still see if unchecked
Enable this option if you would like to include a Comments column that will be utilized by your dispatcher, if you make use of the dispatch function in your organization.
If you have a designated dispatcher and are using the dispatch function, the Comments column will still be visible to them, even if you have deactivated the function.
Departure comments default to booking comment
Enabling this option will ensure that any comments added during the booking process will also be visible in the comments field.
Control Departure/Arrival status from the booking page (Dispatchers only)
By enabling this feature, dispatchers will have the ability to directly manage the Departure/Arrival status from the booking page.
Please note that the specific user must have both Dispatchers and Booking Administrator rights.
Acknowledgement and authorization
This feature makes it easy for FlightLogger users to incorporate an acknowledgement and authorization workflow.
It gives dispatchers a handy way to gather those essential signatures on the Dep/Arr page before a flight takes off.
When you enable this option, you'll find four text fields ready for your personal touch. Feel free to tweak the text, modify how it looks, and even add links if you like!
And if you ever want to return to the original settings, you can easily reset everything to the FlightLogger default, by clicking Reset to default.
These are:
- Student text
You'll also find fields for:
- Instructor text
- Renter text
- Crew text
When you enable the "Acknowledgement and Authorization" feature, a "thumbs-up" icon will be displayed on the relevant user page, where the specific booking is indicated.
The user front page:
On the Dep/Arr board:
When the instructor clicks on the icon (on either of the two pages), he/she will be directed to the "INSTRUCTOR ACKNOWLEDGEMENT" page in the Settings. Here, the instructor can review the terms and conditions set by your organization and provide digital authorization by clicking the Authorize button.
When the student clicks on the icon (on either of the two pages), he/she will be redirected to the "INSTRUCTOR ACKNOWLEDGEMENT" page in the Settings. On this page, the student will have the opportunity to review the terms and conditions set by your organization and provide digital acknowledgement by clicking the Acknowledge button.
After a user has given their authorization/acknowledgement to the terms and conditions, the "thumbs-up" icon will change to green.
The Dep/Arr board will also show that all parties involved have given their authorization/acknowledgement.
Anyone with the role of Dispatcher can access the History section of the Dep/Arr board to obtain a comprehensive overview of which bookings have been authorized/acknowledged and which ones have not.
Users can be required to authorize or acknowledge their bookings by preventing them from entering any flight registrations if the authorization is not provided.
To accomplish this, navigate to Administration - Account Settings - General Settings - Registration. Then, simply enable the option for blocking flight registrations and select the option to Block if authorization is missing.
Another option available in the Acknowledgement and Authorization section is the ability to enable a warning popup when dispatching.
This feature is designed to provide dispatchers with a quick notification if a user has not authorized or acknowledged the terms set by your organization.
Additionally, when activating the warning popup, you will have the ability to prevent any dispatch if the necessary criteria are not met.
Enabling any of these options will restrict the dispatch process. As a result, the "Continue" button will become inactive and gradually fade to a lighter green color.
Email templates
FlightLogger provides approximately 30 standard emails that are sent to your users as part of our standard workflows. With this feature, you have the flexibility to customize the subject line and body of each of these emails.
Simply click on the name of the email template to access a user-friendly email builder where you can easily modify the content of the emails that will be sent within your organization.
