Getting started with Departure/Arrival

This article explains the default functionality of FlightLogger's Departure/Arrival board when following the best practice flow of a flight registration (using default account settings).

The Departure/Arrival board in FlightLogger offers a live operational view of scheduled and ongoing flights. It is designed to give ground staff, instructors, and dispatchers a real-time overview of all flights and their current status — from booking to landing and debrief.

Note that the Departure/Arrival board only displays flights that are proceeded from a booking. If you proceed a flight without a booking (only possible if your account settings allow it), the flight will not display in the Departure /Arrival page.

Step 1: Scheduling a flight

When a booking is created (whether school flight, operations, or rental):

• The flight will appear in DEPARTURES exactly 24 hours before its ETD (Expected Time of Departure)

  (This time window can be adjusted under Account Settings → Dep/Arr)

• The flight’s status is automatically set to SCHEDULED

• All flight details shown on the Departure board (except status) are pulled from the booking itself

Step 2: Briefing

Once the registrant (instructor, crew, or renter) clicks Proceed on the booking:

• The flight remains in DEPARTURES

• Flight status changes to BRIEFING

At this point, the flight is ready to be prepared and handled from the Flight Registration view

Step 3: Flight in progress

Once the flight begins:

• Clicking Off block or Takeoff in the live Flight Registration:

  • Moves the flight from DEPARTURES to ARRIVALS

  • Updates the flight status to FLIGHT

• The flight info now updates live from the Flight Registration, including off block, airborne, and ETA

ETA can be adjusted at this point using quick-set buttons in Flight Registration, instantly updating the flight on the Departure/Arrival board for ground staff

Step 4: Landing

When the instructor clicks Landing (or toggles the status manually):

• The flight remains in ARRIVALS

• The status updates to LANDED

At this point, ground operations can prepare for turnaround, fuel, or maintenance as needed.

Step 5: Debriefing

When clicking On block in the Flight Registration (or setting status manually):

• The flight moves from ARRIVALS to History

• Status is set to DEBRIEFING

• It is no longer visible on the live board, but:

  • Users with the Dispatcher role can find it in the History view

  • Only limited flight details are shown at this stage

Step 6: Completed

When the instructor submits the completed lesson or flight registration:

• The flight remains visible in History

• Flight status updates to COMPLETED

• FlightLogger displays one of two icons:

  • 🔵 Blue circle: Instructor has submitted the lesson, but student has not approved it

  • 🟢 Green circle: Both instructor and student have completed/approved the flight

Live status updates

The Departure/Arrival board updates live as statuses change in the Flight Registration view. This allows everyone — instructors, ground crew, and dispatchers — to follow operational progress in real time.

Flights only update if the device has an internet connection. If an aircraft is equipped with Wi-Fi, registration data will be synced mid-flight; otherwise, it updates once reconnected on the ground.

Notifications and tracking

• Ground staff can be notified automatically of fuel status, delay notes, or off-block times via FlightLogger’s notification system

• These notifications can be managed under Account Settings → Notification Preferences

Good to know

If flights are missing or not updating:

• Check if the flight was proceeded from a booking

• Make sure the device used for registration is connected to the internet

• Confirm the user has permission to access Departure/Arrival and/or History

• Contact FlightLogger Support via the Get Support button if needed