Document center
      Back to home
      1. Help Center
      2. Message Center / Document Center
      3. Document center

      Getting started with the Document Center

      The built-in Document Center allows you to store an unlimited amount of files directly inside the FlightLogger platform just like you know it from Dropbox.

      Getting Started with the Document Center

      The Document Center in FlightLogger is your built-in document library. It allows you to create, organize, and share files and folders internally with full control over access rights.

      This guide walks you through how it works, how to manage access, and what to consider when structuring your folders.

      Watch the video above for a full walkthrough.

      1. Creating folders and documents

      You can access the Document Center via the Documents menu at the top of your screen.

      From there:

      • Click New folder to create a main or subfolder

      • Click New document to upload a file into any folder

      • You can also organize your content with multiple levels of subfolders (e.g. Program → Phase → Lesson material)

      2. Managing access and sharing folders

      By default, Administrators have access to all newly created folders and files. Other users must be granted access explicitly.

      To share a folder or file:

      1. Click on the item

      2. Click Share

      3. Search for and select:

        • Programs (e.g. CPL(A))

        • User groups (e.g. Instructors, Staff, Students)

        • Individual users

      4. Click Share to apply

      Example: Folder shared with instructors and students under a CPL program

      Screenshot 2023-05-31 at 13.46.41


      Understanding access levels

      Access level What it means
      Can view User can open and read documents inside the folder
      Can edit User can upload, delete, or edit documents/folders inside the folder
      No access User cannot see or open the folder or file

      When assigning access to a subfolder or file, make sure the user also has access to the parent folder – otherwise they can only reach it via direct URL.

      Inherited access from top folders

      When you share a top-level folder with a group or users, all subfolders and files inherit this access by default.

      • Example: Sharing folder “CPL” with all instructors means every file/subfolder inside is also visible to instructors

      • This inheritance applies unless you override it

      To override inherited access for a subfolder:

      1. Open the subfolder

      2. Click Share

      3. Define new sharing rules

      4. Once you click Share, the folder will no longer inherit access from the top-level folder

      Using 'No access' to exclude users

      You can remove access for specific users without affecting group access:

      1. First, give view/edit access to a group (e.g. Instructors)

      2. Then assign No access to the individual user you want to exclude

      Note:

      • You can only use this to remove access, not to downgrade access (e.g. from edit to view)

      • This function is only available to Administrators

      Best practices

      • Share top-level folders widely, and limit access deeper in the structure if needed

      • Use subfolders to separate private vs. shared content

      • Keep folder names clear and program-aligned (e.g. ATPL → Phase 1 → Lessons)

      • Avoid over-sharing individual documents – use folder-based sharing where possible

      • Review access regularly to keep permissions relevant and safe

      Need help?

      If a user cannot access a folder or file:

      • Check both the item's access rights and its parent folder

      • Ensure their user role matches the group you’ve shared with

      • Reach out to FlightLogger Support via the Get Support button in your platform