Getting the best mapping of FlightLogger activities with QuickBooks billing items

This article explains how the QuickBooks Integration Module maps activities logged in FlightLogger with billing items in QuickBooks. Use this as a guideline for naming of your QuickBooks billing items

The QuickBooks Integration Module allows you to easily create QuickBooks invoice drafts based on acitivities logged in FlightLogger. When doing so, FlightLogger automatically creates the draft and adds invoice items based on the logged activity information. This information is automatically mapped with billing items from your QuickBooks account to ensure that as much of your work is already taken care of.

For FlightLogger to select the correct billing items, it looks for similarities between the activity info and the billing item. The following describes how this works. 

User lectures (single and multi student lessons)

Depending on the registration, the following items are created (mapping from info in the order it's written below):

1. instructor callsign
2. instructor full name
3. instructor last name
4. "briefing"

Aircraft

-> If Solo flights:

1. aircraft callsign (important)
2. "1st solo"
3. program name
4. "training"

-> If Non-solo flights:

1. aircraft callsign (important)
2. program name
3. "training"

Fuel

1. aircraft callsign
2. "fuel"

-> If night time

1. aircraft callsign
2. "night"

Instructor

-> If Solo flights:

1. instructor callsign
2. instructor full name
3. instructor last name
4. "1st solo"
5. program name
6. "flight instruction"

-> If Non-solo flights:

1. instructor callsign
2. instructor full name
3. instructor last name
4. program name
5. "flight instruction"

Operation flights (trips)

The following items are created (mapping from info in the order it's written below):

Aircraft

1. aircraft callsign
2. activity name

Fuel:

1. aircraft callsign
2. "fuel"

Pilot in Command:

1. PIC callsign
2. PIC full name
3. PIC last name
4. activity name

Rentals

The following items are created (mapping from info in the order it's written below):

Aircraft:

1. aircraft callsign
2. "rental"

Fuel:

1. aircraft callsign
2. "fuel"