Getting started with the Ground Training Program Builder (LMS)

Terminology update: In earlier releases, this feature was referred to as PTC (Predefined Training Content). In FlightLogger, it is now referred to as LMS.

In this article

• What the Program Builder is used for

• How to enable LMS on a ground training program revision

• How to build a program structure with subjects and sessions

• How to add briefing materials (links, images, Document Center files)

• How students and instructors access the content

• Best practices and troubleshooting

What is the Ground Training Program Builder?

The Program Builder is where you design the structure of a ground training program revision. Instead of maintaining ground training as “loose content,” you build a clear sequence of subjects and sessions that reflects how you teach.

You can:

• Create subjects (e.g., Meteorology, Air Law, Human Factors)

• Add sessions inside each subject (lessons, tests, exams)

• Add briefing content that instructors and students can use before and during sessions

• Reorder and update content as your program evolves

The builder is designed to feel familiar if you already use FlightLogger’s flight training program builder.

Permissions

Access to LMS is permission-controlled. You can grant access either by role or per individual user, depending on how your organization manages responsibilities.

To enable access on role level:

1. Go to Administration → User Permissions.

2. Select the relevant role

3. Scroll to Programs.

4. Enable the permissions required to work with ground training programs and LMS.

 

To enable access on personal user level:

1. Go to the relevant user - Settings → Permissions.

2. Scroll to Programs.

3. Enable the permissions required to work with ground training programs and LMS.

If a user does not have the required permissions, they will not be able to view or edit LMS content in ground training program revisions.

Enable LMS on a ground training program

LMS content is enabled per program revision. This allows you to keep your current program setup unchanged while building a new structured revision.

1. Go to your Ground Training Programs.

2. Either:

   • Create a new revision of an existing ground training program, or

   • Create a new ground training program

3. Open the revision settings and enable LMS (previously called PTC).

4. Save.

Once enabled, the revision becomes LMS-enabled and the Program Builder becomes available for that revision.

 

Build your ground training program

When LMS is enabled, you can start building the program structure. A good approach is to first create your subjects and sessions, then add briefing content once the outline is stable.

1) Add subjects

Subjects are used to group content in a way that matches your training philosophy.

1. Open the LMS-enabled revision.

2. Click Add subject.

3. Name the subject (e.g., “Meteorology”).

[Screenshot placeholder: Program overview with subjects]

2) Add sessions to a subject

Within each subject, you can add sessions such as:

• Lessons (standard teaching sessions)

• Tests (assessment checkpoints)

• Exams (final evaluations)

Use these to create a logical sequence of what the student should complete.

1. Open the subject.

2. Click Add lesson / test / exam.

3. Repeat until the subject contains the required sessions.

FlightLogger shows a preview of each session’s briefing content in the program overview, so it’s easy to spot what is ready and what still needs content.

3) Reorder and edit

Programs change over time. To keep your program easy to manage, you can:

• Reorder subjects and sessions

• Edit a session using the pencil icon

This makes it simple to evolve your program without rebuilding it.

Add briefing content in the session editor

Each session has its own editor where you prepare the materials instructors and students need.

What you can add

Inside a session, you can add:

• Text (instructions, lesson plan, key points)

• Links (external resources)

• Images (diagrams, screenshots)

• Files from Document Center (PDFs, slides, handouts)

This content becomes available to both instructors and students when they prepare for—or conduct—the session.

[Screenshot placeholder: Session/Lesson editor with briefing content]

Using Document Center files

When you attach files from Document Center, access is controlled by Document Center permissions.

Recommendation: Create a folder per program or subject and ensure students and instructors have access. This makes content easy to maintain and avoids “missing file” issues.

How students and instructors use the content

Once your program revision is built:

• Instructors use the session content to prepare and deliver ground training consistently.

• Students use the same content to prepare before a session and follow along during training.

Because the content lives inside the program revision, it stays consistent across instructors and cohorts.

Best practices

• Start with structure, then fill content:
  Create subjects and sessions first, then add briefing materials once the outline is stable.

• Use consistent naming:
  e.g., “MET-01 Weather Systems”, “MET-02 Fronts and Clouds”.

• Keep Document Center tidy:
  Use one folder per program/subject and ensure access rights are correct.

• Reuse where it makes sense:
  Store shared documents in a shared folder with the right permissions.

Troubleshooting

I can’t see the LMS toggle

• Check that your role has permission to edit program revisions.

• Confirm you are editing a ground training program revision (and not a revision you cannot modify).

Students can’t open attached files

• Verify the file permissions in Document Center.

• Make sure students have access to the folder where the file is stored.

The program looks the same as before

• LMS is optional. If LMS is not enabled for a revision, the program will continue to look and function as it does today.

Need help?

If you would like guidance or help contact us at support@flightlogger.net